I decided once and for all to fix this problem, and I hope that other Traveler Guitar owners can use this approach to save themselves from getting jabbed by sharp guitar strings. Read on for my cheap and cheerful solution.

The Guitar

It’s a fun little electric guitar with a full-length scale, built-in amplifier, and headphone jack. The best thing is, it fits in an airplane overhead compartment—I have traveled by air several times with my guitar and nobody has even lifted an eyebrow.

They achieve this diminutive size by removing the head and putting the tuners in the center of the guitar body. You can see the strings starting at the tip of the fingerboard and then wrapping around little pulleys at the base of the instrument.

The Problem

From this view of the back of the guitar, you can see that the tuning machines are flush against your belly when you play the instrument. Unless you have some superior string wrapping technique that does not expose the sharp tip of the string, you will get jabbed as you play. And don’t think you can arrange things so the pointy bits are all on the inside—as soon as you tune up, the sharp ends will rotate around.

My Simple Fix

Today over lunch I stopped by my local music store and asked the guitar tech if he had some nice looking pick guard material lying around. He found a very attractive piece of laminated tortoise shell plastic which he cut roughly to size for me. He sort of squinted at it and said “How’s ten bucks sound?”, which was fine by me.

Here’s a drawing with measurements.

I used a belt sander and a smooth file to put the finishing touches on the shape, checking squareness with a try square as I worked. I then rounded the corners and put a slight bevel on all edges.

I hit Home Depot and bought some strips of Velcro, which I trimmed to size and attached to the back of the guitar and the new back plate.

The Finished Product

Problem solved!

I have been struggling with making everything digital for years now, and there are stacks of photos and thick albums that remain uncharted territory. Every once in awhile I sit down and scan in an album.

Trouble is, unless you do the whole job at once, it’s pretty easy to lose track of where you have already been. And if that’s not bad enough, we always bought double prints—they didn’t cost much more, and we could give some away. Now how do I know if I have scanned the long-lost twins of some photos that are already on my computer? That’s a problem for another day.

Here’s how I make sure I don’t scan the same single photo twice:

That’s right, I leave breadcrumbs in the form of little dots on the back of each one.

Such a simple thing, but it saves me from a lot of head scratching and wasted time scanning the same stuff over and over.

But in all of those times, I almost never want my computer to paste “ransom note” text. Ninety nine times out of a hundred, I want clean text to be pasted, neatly blending with its surroundings. In other words, paste it as if I were typing it at the keyboard.

So why does Apple think we always want to paste styled text? And why does Microsoft think we always want our spreadsheet to suddenly be filled with somebody else’s 24 point Comic Sans letters instead of a nice unformatted date and time?

Here are my workarounds for this problem. Maybe someone can offer a few other workarounds.

Windows

The easiest way to pasting unformatted content in Windows is to use a free program called Pure Text by a gentleman named Steve Miller. Download PureText 2.0 for all modern versions of Windows.

This app doesn’t have an installer; it runs from wherever it is. However, since it does provide  the ability to launch when Windows starts, I recommend you first drag the small executable file to a nice permanent home somewhere on your hard drive (I usually create a C:\Program Files\PureText folder).

Now launch the app. You will see a small PT icon in your system tray.

All you need to do for an unformatted non-ransom-note paste action is to hit Windows+V. In other words, instead of Control+V, hit the Microsoft flag key and V. You will hear a short cowbell sound as the paste action is performed.

Macintosh

Amazingly, there doesn’t seem to be such a free simple little tool available for Macintosh.

In some applications, such as Pages, the four-key combination of Option+Shift+Command+V will perform an unformatted Paste operation.

If you don’t mind spending a bit of money, programs such as Clean Text for Mac and SmartWrap 2 provide this functionality at a price: both are about twenty bucks. Fortunately, both products provide much more functionality than just stripping formatting from the clipboard.

If you want to roll your own, the best I could come up with is to use a keyboard macro application to assign a tiny script to the desired keys—this option works fine if you already happen to have a keyboard macro application installed. I use Keyboard Maestro, though this method should work just as well with other macro tools.

The essence of the “strip formatting” operation lies in this very short shell script:

What this does is it simply pipes the output of a command-line “read clipboard” action into a command-line “copy” action. This is a text-level operation, so no funky formatting makes it through. Now, the clipboard contains only pure unformatted text.

The trick is to make your keyboard macro program execute this when you hit the key combination of your choice. Maybe I’ll find inspiration some day to learn how to make a small application like PureText for the Mac. When I do, I’ll post it here.

There are other options available for Macintosh. If you are ambitious, you can turn the problem around and Create a ‘copy as plain text’ service.

Why do computers do this?

When you copy text, the computer puts it on the clipboard in many different styles, referred to as flavors. Typical flavors might be “Rich Text”, “Unformatted Text” or “Image Data”. When you then perform a paste operation somewhere else, the receiving application sifts through the available flavors of your clipboard data and selects the one it likes the most. The application will usually pick the fanciest usable flavor available.

Usually, this process works fairly well. When you copy a selection of cells in an Excel spreadsheet, it might paste into a Word document as a proper Word table, but if you paste into an email application, you might get an image of the cells, and if you paste into a text editor such as Notepad, you will see just the numbers and words.

Likewise, a copied Visio diagram might paste into Word as an embedded editable Visio object, while a paste into Photoshop would result in a flat image, like a screenshot.

Final Thoughts

People have been swearing at the clipboard for years. The typical lowest common denominator is to paste the text into Notepad and the copy from Notepad. Even for this, Mac comes up short: the standard text editor, TextEdit, simply pastes in your ransom note text with formatting and all.

If you use Windows, go right ahead and install PureText. You won’t regret it.

If you use Macintosh, make it easy on yourself and invest in one of the payware applications. Think of how many times you have wanted to paste clean text, as if you had typed it in from the keyboard.

The content was innocent enough, but when they sent out the mailing, they made a critical error: they had pasted the entire mailing list of addresses into the Recipients field in their mail program. As a result, every parent had every other parent’s email address. Some never noticed, and others didn’t really care. Several were displeased about this breach of privacy and let the school know about it.

That individual had committed the same error as many friends and family do when they want to share a message with many people.

This social faux-pas is easy to prevent, so I include here a quick set of instructions on how to maintain your mailing list’s privacy when you have a large mailing to send out.

What’s the problem?

When you send an email to a few dozen people, you risk the following:

• Some people might be upset because you are passing their private email address around in public. Treat the email list as if it were a list of private phone numbers. Would you send such a list to everyone you know?
• You are exposing everyone on the list to an increased spam risk. If anyone has a virus-compromised email account or is a spammer themselves (perish the thought!), they will now have access to the entire list of your friends.
• It is quite possible that someone in the mailing list will click “reply all” and either send personal information meant for you to everyone else, or at least annoy the others on the list.

Keeping it Private

The solution is very simple:

• Put your own address in the To field.
• Put all of your friends’ addresses in the BCC field—Blind Carbon Copy.
• Compose and send your email.

Your friends will receive an email that contains only your address and their address; they cannot see any of the other names on the list, even if they were to dig into the gritty details of the email headers.

Have Consideration

When you send a message to a large mailing list, please

• Keep their email addresses private
• Edit out unnecessary content of forwarded messages
• Respect their wishes if they ask to be removed from your list
• Carefully consider if your mailing is appropriate for everyone in the group

In other words, don’t become a spammer in your friends’ eyes.

If you live in a slightly older home, such as mine, you occasionally might want to know which circuit breaker or fuse controls a particular outlet. Besides making it more convenient to disable the power for repairs, some of us have to deal with easily overloaded circuits that weren’t meant for all of the modern gadgetry we depend on.

Every homeowner can benefit from having a good map to their home outlets and circuit breakers, and a PDF scan of this map can make it extremely convenient to find two years later when you forgot you ever made it.

My Map

Last week my wife was asking if she could run her Jiffy Steamer in the bathroom, or if it would trip the breaker. I remembered making my cheat sheet, so I simply brought up Spotlight on my Mac and typed in “home circuit” and was rewarded with this document:

It’s nothing fancy, but it gets the job done. I quickly scrolled to the bathroom and identified the circuit that she was using. A quick scroll through the other rooms showed that she would be safe as long as she turned off the air conditioner in the bedroom.

Making a Circuit Map

There’s a little bit of process involved here, and it helps if you have someone else to help you.

Get a notepad and scrawl a rough sketch of each room in your house that has electrical outlets, switches, and lights. Don’t forget the basement, garage, and attic. Draw a rough sketch of each electrical outlet/switch on the maps. You can see in the image above that I simply drew a little box for each outlet and a box with bumps on it for a set of switches.

Then, shut off a single breaker and go around the house to see everything that lost power. Take a small desk lamp with you or, better yet, a proper line voltage test light, and test every single outlet until you identify the ones that are off.

Every time you find an outlet or switch that is off, write the breaker number on its spot on your map. You can see that breaker 19a and breaker 7 both control the living room in my house.

Now turn that breaker on and then turn off the next breaker and repeat the whole process.

It may take ten or fifteen minutes to make the first round-trip, but with each new breaker you have fewer things to test. You really only need to test outlets or switches that have not been identified yet.

When you are done, scan in everything and give the file a nice long descriptive name. Throw in some keywords if you are indexing your files in some application.

Using the Circuit Map

If you are concerned about the load on a given circuit, you can go through the whole document and look for every matching number (such as the “19a” from my living room) to see how many devices are on that circuit.

If you need to shut down power to a switch or outlet for any reason, find its breaker on your map, shut off the breaker, and then test the outlet with your line voltage tester before you do anything else. Even though you know the right breaker, you must always double-check that the circuit is dead before performing work.

By the way, my wife has had that Jiffy Steamer for years, and she absolutely loves it—it probably ranks right next to her iPad as all-time coolest and most useful products.

There are plenty of different ways to catalog loosely associated knowledge of varying complexity—a few months back I discussed using a wiki for this—but some problems just don’t need that level of complexity and depth.

Some problems are more suited to random scribblings on a whiteboard, and that is where mind mapping software comes in.

What’s a Mind Map?

Imagine you and your family are going to fly to Rio de Janeiro this summer to visit distant relatives and you realize that there are about a thousand things to do  in preparation but you just can’t sort it all out.

You know that you need passports and you need to verify that everyone’s visa is still valid. There is the monumental task of deciding what to pack. You might want to make a checklist of places you want to visit. And you want to go hang gliding down to the beach, but there’s something nagging at you about whether or not your health insurance would cover a broken leg in a foreign land.

The problem is that it is difficult to keep the whole thing in your mind—if you concentrate on the luggage, you forget about the international driver’s license.

Mind maps allow you to visualize the whole thing at once, and you can slide stuff around and get it looking nice and pretty.

This is a relatively simple start at a mind map that represents the vacation. These maps are typically read from the top right going clockwise, though many have no specific sequence. In fact, you can do pretty much what you like with a mind map as long as it works for you.

Just Another Outliner?

At first glance these tools look like glorified outlining applications such as OmniOutliner, and they do serve admirably in this respect, but they are so much more. An outline gives you a very easy way to organize topics and thoughts, adding annotations and such along the way, but it isn’t nearly as easy to visualize and nonlinear concepts do not map well to an outline.

Consider the Rio Trip example above—you could put all of that information into an outline, but it would not be nearly as easy to process mentally.

And these mind maps look especially cool in presentations.

Slick Document Generation

Some of the commercial mind mapping products provide pretty good integration with Microsoft Office products.

Some time back, I needed to write up a set of style standards for Oracle’s PL/SQL programming language for our offshore team. Rather than just dive into Word and hope for the best, I used Mind Manager Pro from Mindjet to make the following map:

This tool supported attaching rich text to nodes in the map, so I used these notes to handle the actual code examples.

I was then able to put together a nice Word template that matched our corporate documents and I clicked the Export to MS Word button and had an instant document:

I have also used mind maps to auto-generate PowerPoint slide decks as well. These days I use Mind Manager on a daily basis at the office; it makes a great difference when I am trying to grasp complex topics with lots of strange dangly bits hanging off of the edges.

Nothing New

Mind maps have been around for a long time. A quick search of the ‘Net will show you that mind mapping software is quite plentiful and mature. There are good free products for PC and Mac available and there are many commercial products that take mind mapping a step further, often integrating with Microsoft Office.

Take a look at what Wikipedia has to say about mind mapping. Here’s a post from 43 Folders on the same topic. Peter Russell has useful information as well about them.

I learned about mind mapping from a friend at work who had been using them for years. After seeing him make some quick notes during a meeting, I was sold.

Closing Thoughts

I made the Rio de Janeiro example using XMind, the free “lite” version of XMindPro. This application is pretty full featured for a free basic version—the Pro version adds enterprise features such as import/export and collaboration.

There are XMind versions for Mac, PC, and Linux.

If you are looking for more, all of the commercial products offer a trial period. I use MindJet’s Mind Manager. Be warned, these tools are expensive, just like buying MS Office, but you might just find that they more than make up for their cost with your newly found productivity.

I’m serious. You don’t need to know anything at all about Linux to use one of these. Just download the image, install, and you suddenly have a full featured NAS file server, or you might have a database or a source code repository.

Last year I wrote an article on how to set up a NAS device using Ubuntu Linux. I have been a fan of Ubuntu since the start because it is a very easy distribution to install and configure. The down-side of using Linux has always been the fairly steep learning curve. Before you can get around to using the server, you need to get down in the weeds with configuration files and other stuff.

TurnKey Linux changes all of that.

Painless Installation

A few weeks back, I was setting up an aging PC as a standalone wiki server for a small office—this machine was going to provide a place for the office staff to document their procedures, how-tos, and other things.

I was about to set up an Ubuntu server, as I have done before many times, and install MoinMoin, like I did some months back. I remembered that it was a bit of a pain to get everything tweaked just right, so I did a quick check to see what kind of standalone wiki options were available online.

This is how I found TurnKey Linux. This project is all about single-purpose preconfigured Ubuntu server images.

One of those preconfigured images happens to be a MediaWiki appliance—the wiki engine behind Wikipedia—and I was in business.

The installation took about fifteen minutes, with very little user interaction. I answered a few basic questions and the installer took over from there. As soon as the install was done, the machine rebooted and displayed a message on the monitor with the IP addresses where you can browse to from any other machine.

Full Featured

The work that has gone in to these appliances is amazing. In fifteen minutes I had installed a complex configuration that has the Apache, PHP, MySQL, MediaWiki core, as well as maintenance utilities such as a neat tool that provides a Flash-based pure-AJAX-based SSH command line in a remote browser (i.e. your browser becomes a terminal). Even someone with Linux experience would have to spend quite a bit of time fiddling around with different packages and configuration options in other to provide the same functionality that TurnKey gives you out of the box.

As with most open source projects, the documentation is about 80% complete, with deep detail in some areas, but leaving others fairly sparsely documented. But don’t let this deter you: in most cases users know how to use the product they are installing (e.g. MediaWiki) but don’t want the hassle of configuring it on Linux. That’s where TurnKey shines.

Some Examples

In minutes, you can set up a NAS device. If you want to try advanced content management in your office, try Joomla or Drupal.

If you are working on a small project team and want to protect your source code, try Redmine or Trac and do your bug tracking using Bugzilla.

And while you are at it, you can document your organization’s working practices using a wiki such as MoinMoin or MediaWiki.

Don’t forget to back it up!

As with any computer, you should include your new TurnKey appliance in your backup strategy. The nice thing is that you don’t really need to care at all about backing up Linux or the other software; just back up the data. I don’t need to back up my entire MediaWiki machine; I just need to back up the database and image files. If anything goes wrong, you can rebuild the TurnKey appliance from scratch in minutes and then restore your data.

To save yourself some pain, keep notes on any small tweaks you made to the configuration.

One Machine, One Purpose

These disk images share common Ubuntu underpinnings, but they are referred to as Appliances because they turn your PC into a purpose-built appliance.

This means that if you want a content management system and you also want a ticket management system, you will need two old computers—not a rare commodity these days.

Take a look at what they have to offer and give TurnKey a shot—specialized software used in corporate environments is now within reach of small offices at the right price.

The problem is this: with Outlook we will be limited to 1000 messages in our in-box; sadly, many of us have tens of thousands of emails in our old GroupWise mail. Even after a fairly rigorous slash and burn mission, hacking out all of the low hanging fruit, there will be many thousands remaining and I don’t want to lose that information. It might be useful to search and find how I set up a Zebra bar code printer in 2003, no?

A bundle of different freeware glue tools came to my rescue. Read on to hear about the toolset that has made it so I can keep those messages for years to come.

Possible Solutions

Right out of the gate, I began looking for ways to migrate messages from one mail client to the other. Some apps have this built right in, and if not, there are scripts and utilities out there to do this; but I was hampered by a few key facts:

• I have no control over the email clients and their configuration. Even if there is a menu option for exporting GroupWise messages from version 7.2, I’m stuck at 6.4 and cannot use that option.
• GroupWise is a minor player in the email world. I’m not sure if Outlook would import from GroupWise, but I doubt it.
• They are replacing the client in one shot. There will be no interim period where both GroupWise and Outlook will be available.
• There is no getting around the hard limit of 1000 messages.
• I don’t want to spend money on this.

With these constraints in mind, I immediately thought about PDF documents. I then considered the following questions:

• How do I convert my email to PDF?
• How can I do this automatically with thousands of emails?
• Once I’m done, how do I search these documents?

Here’s what I did:

Conversion to PDF

The first part was easy. I downloaded one of the many free print-to-PDF products available.

I chose PDFCreator, because I am familiar with its use and I know that it does not munge the fonts.

Like many other PDF generation utilities, PDFCreator functions by providing a virtual printer to which any application can print. For example, to make a PDF of a web page, you use the Firefox Print menu and select PDFCreator from the drop-down list of available printers.

You are provided with a list of metadata fields that you can fill in, and these fields are used in the PDF generation.

Here’s what the PDFCreator screen looks like:

A word of caution: PDF Creator is free, but you must be careful to deselect their spammy toolbar options in two different places during the installation process. I don’t like software that comes with preselected toolbars to install (even nice ones like Google’s) because I’m certain that 95% of the folks who actually install the toolbar would never have chosen to do so if it were unchecked by default.

Running Everything Automatically

This was the interesting bit. I work with Windows machines at work, so there was no AppleScript option available. So I did the next best thing: I used AutoIT.

I will warn you that AutoIT is pretty much the Windows analog of AppleScript, without the cutesy pseudo English syntax. In other words, you will need to roll up your sleeves and get your hands a little dirty in order to put together a decent AutoIT script.

The payoff comes when you finish your work and compile it into a tight executable that you can share with your friends, allowing them to automate some complex series of button clicks and copy/paste operations.

I walked through the manual process of exporting an email to PDF and listed each action:

• Get the date, sender, and subject
• Create a filename based on date + sender + subject
• Launch the Print dialog
• Select PDFCreator
• Fill in the Document Title, Creation Date, and Subject in the PDFCreator dialog
• Fill in the full file path in the Save dialog

In addition, I wanted to make the script a little better by adding the following:

• Check that user has PDFCreator installed
• Verify that GroupWise is running and that the user has selected one or more messages
• Prompt the user for a target directory before processing the messages
• Sanitize the filenames by replacing illegal characters with underscores and truncating to meet maximum filename and path length in Windows
• Skip over files that have already been generated, quickly, so that one doesn’t need to worry about accidentally selecting messages that were already printed

There were other adjustments needed, but the process was the same: run the script, hit a problem, tweak the script a little to address the problem, and repeat.

Here’s a little bit of the AutoIT script:

You can see that it is a bit more intense than AppleScript, but remember that the full script wasn’t written in one go. I had a little short ten-line script that I kept tweaking as small problems cropped up until I had adjusted things to my liking.

Note that this is a GUI macro language. The machine starts clicking and typing away right in front of you and you probably shouldn’t interfere until your script finishes.

As of this afternoon, I have generated around 4,000 PDF documents for my email messages.

Searching All of Those Documents

This was the easiest part. These days there is an excellent tool available for searching documents on your desktop: Google Desktop. This product indexes every useful file on your desktop and provides a full Google search with a quick double-tap of the <control> key.

So you can enter a search like “Zebra bar code”

And the results look exactly like a Google web search, but it’s showing your desktop files. And you can see inline previews too.

Macintosh users can install Google Desktop as well, but all of these files should already be indexed and searchable by Spotlight.

Closing Thoughts

Whenever I reach for tools like this I feel a twinge of guilt—it’s outright hackery, isn’t it?

But there is a place for quick and dirty jobs in every workplace. I needed to get my files from one place to another, one time only. It just didn’t make sense to spend money or time on a more elegant solution.

Play around with each of these tools a little. Especially AutoIT—it’s a handy Swiss Army Knife to have at your disposal.

Among other things he discusses options for prioritizing and cutting down on the total volume of stuff you plan on keeping, digital or otherwise.

“Backup, backup, backup” made number four on his list.

And finally, he provides a few notes on some helpful free organizing software. I think I’m going to check out that Know Your Stuff application he mentioned.

Five Tips to Paperless Finances (moneytalksnews.com)

Imagine that you were to become temporarily incapacitated for whatever reason…

• Can a family member log in to your computer, as yourself, in order to access your files?
• Can your spouse access your online banking details so the bills can be paid?
• Can your family find your insurance information that you scanned and filed away?
• Is there someone who can log in to any online accounts that need care and feeding?

Not a pleasant subject, indeed, but one that worries me from time to time.

One way to address these needs is to keep all of your passwords and so forth in one special place, using a password safe application, and make sure someone else has the access code. For example, you can use a tool such as 1Password or SplashId to store hundreds of secret bits that you use all the time, and your family might need.

You might consider writing down the master passwords that control your life and sealing them in an envelope that you provide to a trusted family member. Since this is such a great security risk if found by the enemy, you might want to omit any identifying information from the note. Impress upon them the need to secure the document very well.

Perhaps you can choose the same master password with your spouse, with one relatively short password locking your computer and a long secure password locking your password safe application.

Regardless of how you address these issues, sit down with your better half (or trusted family member) and review where documents are and how to access them.